Planning a Conference

Your conference hotel in Lower Saxony

Conferences

at the Chocolate Hotel

at the Chocolate Hotel

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Features

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A group of people is sitting at a long table in a conference room.

Meeting Rooms

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Package deals

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Your conference hotel in Lower Saxony

Whether you are a workshop, a conference or another event in Lower Saxony : you won’t find a more extraordinary or better venue than our chocolate hotel in Westerstede. We don’t just enhance your event with our world of chocolate-inspired delights and experiences—the atmospheric and technical details of our well-equipped conference area will also impress you. And all this at fair all-inclusive price  our conference packages.

Tagungspauschale

Die Pauschale

for successful conferences

Work-Chocolate Balance

 68,50 € pro Person / Tag

The following services are included:


  • Welcome coffee
  • Standardtechnik (jeweils 1x: Pinnwand, Flipchart, SmartBoard, Moderationsmaterial, auf Wunsch auch mit Schreibmaterial)
  • Ein Obstkorb steht Ihnen ganztägig in der Lobby zur Verfügung
  • Unlimitierte Tagungsgetränke im Raum (Voss Hausquellwasser und regionalen Saftschorlen)
  • Kaffeepause am Vormittag zwischen 10:30 und 11:30 Uhr mit Kaffeespezialitäten und Teeauswahl sowie einem Snack.
  • Lunch served as a high-quality buffet or a 3-course menu of your choice
  • Water and spritzer for lunch
  • Kaffeepause am Nachmittag zwischen 14:30 und 16:00 Uhr mit Kaffeespezialitäten und Teeauswahl sowie einem Snack


Auf dem Mittagsbuffet befinden sich vegetarische und vegane Alternativen. Auch vegane Kaffeepausen sind auf Wunsch möglich! 


Features

Standard and optional equipment

All rooms feature natural light, are air-conditioned, fully blackout, can be illuminated as desired with dimmable halogen spotlights, and feature high-speed Wi-Fi . Of course, the entire conference area is barrier-free and at ground level.

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High-speed Wi-Fi

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Daylight

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Air conditioning

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can be completely darkened

In addition, all of our meeting rooms are equipped with the following standard amenities:

  • Wi-Fi
  • Projector
  • Canvas, 2.5 m x 2.5 m
  • 1 flip chart
  • Presenter's kit
  • 1 notepad (A5) and 1 pen per person at each seat
  • Speakers' breakfast on the first day for the trainer
  • personalized service from the Chocolate Hotel team

Optional equipment

Do you have specific technical requirements or equipment requests? Do you need a stage, projector, digital camera, sound system, or a piano? We have the solution—from A for adapter to Z for houseplant.

Menu

Price List

Chocolate fountain
Smart Board
including
Technology for Online Conferences
upon request
Stage

 (max. 12 stage sections, each 2 x 1 m)

upon request
Microphone system, including 1 microphone
upon request
Headset
upon request
Wireless microphone
upon request
Piano
upon request
Bulletin board
10.00€
lectern
free of charge
3-prong plug
free of charge
Ethernet cable
free of charge
Breakout Rooms
free of charge
quotesArtboard 1 copy 2

"A perfect place to work with the

"It's a pleasure to connect with you!"

Adler Solar Conference, September 2023

Meeting Rooms

Overview of Meeting Rooms

Seating options
Room
Size
Block
U-shape
Parliamentary
Rows of chairs
Inquiries

Beniano

  • Room size: 144 sq m (12 x 12 m)
  • Ceiling height: 2.80 m
  • up to 120 people
  • Can be combined with the "Arriba" meeting room

Number of people by seating arrangement

Banquet

Banquet – 80 guests

Parliament

Parliamentary – 70 people

Uform

U-shape – 40 people

Rows of chairs

Rows of chairs – 110 people

Reception – 120 people

Book

Up

  • Room size: 96 sq m (8 x 12 m)
  • Ceiling height: 2.80 m
  • up to 100 people
  • Can be combined with the "Beniano" conference room

Number of people by seating arrangement

Banquet

Banquet – 70 guests

Parliament

Parliamentary – 60 people

Uform

U-shape – 35 people

Rows of chairs

Rows of chairs – 90 people

Reception – 100 people

Book

Chuncho

  • Room size: 84 sq m
  • Ceiling height: 2.80 m
  • up to 80 people

Number of people by seating arrangement

Banquet

Banquet – 60 guests

Parliament

Parliamentary – 40 people

Uform

U-shape – 30 people

Rows of chairs

Rows of chairs – 70 people

Reception – 80 people

Book

Criollo

  • Room size: 50 square meters
  • Ceiling height: 2.80 m
  • up to 16 people



Number of people by seating arrangement

Uform

U-shape – 10 people

Rows of chairs

Block – 16 people

Reception – 16 people

Book
FAQ

Frequently Asked Questions

and their answers

  • Can we combine the conference with an overnight stay?

    Of course! Many of our conference guests stay right here on-site, allowing them to enjoy the convenience of being close to everything and immersing themselves in the world of chocolate. We’d be happy to put together a customized package for you that includes conference rooms, accommodations, and meals. Just let us know what you’re looking for when you send your request!

  • Can we incorporate team-building activities into the conference?

    Absolutely! That’s one of our biggest advantages. Whether it’s a group chocolate-making workshop in the chocolate studio, a cooking class, or an evening in the chocolate lounge, we’d be happy to combine your conference day with a chocolate-themed experience for the whole group. It adds variety, lifts everyone’s spirits, and leaves a lasting impression. Just mention it when you make your inquiry!

  • Are there any special meal options for coffee breaks and lunch?

    Yes! Our kitchen can accommodate vegetarian, vegan, lactose-free, and gluten-free requests. Just let us know your preferences when you book, and we’ll prepare everything to suit your needs. We can also arrange custom menus and coffee breaks with a special focus on sustainability.

  • Can I rent a room for private parties or corporate events?

    Klar! Unsere Tagungsräume eignen sich nicht nur für Seminare und Konferenzen, sondern auch für Firmenjubiläen, Weihnachtsfeiern, Geburtstage und andere private Feiern. Schreibt uns einfach, was ihr plant, wir erstellen euch ein passendes Angebot unter info@schokoladenhotel.de oder +49 4488 5190.

  • Is the conference area accessible?

    Yes, the entire conference area at the Chocolate Hotel is barrier-free and accessible at ground level. All rooms are accessible without steps and are wheelchair-accessible.

  • Do the meeting rooms have natural light?

    Of course! All of our meeting rooms are flooded with natural light. If you need a darker environment—for presentations, for example—you can completely darken the rooms. Dimmable halogen spotlights also ensure that the lighting can be adjusted to your preferences at any time.

  • Are the meeting rooms air-conditioned?

    Yes, all meeting rooms are fully air-conditioned. Whether it’s summer or winter, you can focus entirely on your event without having to worry about the temperature.

  • Are there cancellation policies for conference bookings?

    Yes, our cancellation policy depends on the size and type of the event and is specified individually in the booking contract. For more details, please contact us directly at +49 4488 5190 or by email at info@schokoladenhotel.de.